Executive Assistant to Executives of a Software AI/Company

Qualifications

• The ideal candidate thrives under pressure, anticipates needs before they arise, and builds strong relationships across teams and external partners
• 5+ years of experience as an Executive Assistant to C-suite executives, preferably a CEO or cofounder
• Proven ability to manage complex calendars, travel logistics, and high-level communications
• Exceptional organization, time management, and attention to detail
• Strong interpersonal and communication skills to build rapport across teams and external partners
• Ability to multitask in a fast-paced environment with shifting priorities
• Proficiency in Google Workspace, Slack, and expense reporting tools
• Discreet, proactive, and adaptable with a problem-solving mindset

Benefits

• Compensation and benefits: up to $175K depending on experience, full benefits package, equity, and additional perks are included

Responsibilities

• As a key partner to leadership, you’ll manage complex schedules, coordinate high-level communications, and ensure seamless operations in a fast-moving environment
• Manage complex calendars, coordinate meetings, prioritize appointments, and optimize time efficiency
• Organize materials, draft agendas, and prepare presentations to ensure executives are well-equipped
• Act as the primary liaison for internal and external stakeholders, handling correspondence with discretion and professionalism
• Plan and manage detailed travel itineraries, including flights, accommodations, and logistics, proactively addressing any issues
• Handle sensitive information with the utmost discretion and professionalism
• Partner with Office Manager to ensure seamless executive support and business operations
• Support key initiatives by collaborating with cross-functional teams to drive efficiency and execution

Full Description

JRN: 2291

We are seeking a sharp, proactive Executive Assistant to support the COO and Chief Product Officer of a rapidly growing tech/software startup in San Francisco, CA.

As a key partner to leadership, you’ll manage complex schedules, coordinate high-level communications, and ensure seamless operations in a fast-moving environment.

The ideal candidate thrives under pressure, anticipates needsbefore they arise, and builds strong relationships across teams and external partners

Looking to hire ASAP.

Responsibilities:

• Manage complex calendars, coordinate meetings, prioritize appointments, and optimize time efficiency.

• Organize materials, draft agendas, and prepare presentations to ensure executives are well-equipped.

• Act as the primary liaison for internal and external stakeholders, handling correspondence with discretion and professionalism.

• Plan and manage detailed travel itineraries, including flights, accommodations, and logistics, proactively addressing any issues.

• Handle sensitive information with the utmost discretion and professionalism.

• Partner with Office Manager to ensure seamless executive support and business operations.

• Support key initiatives by collaborating with cross-functional teams to drive efficiency and execution.

Qualifications:

• 5+ years of experience as an Executive Assistant to C-suite executives, preferably a CEO or cofounder.

• Proven ability to manage complex calendars, travel logistics, and high-level communications.

• Exceptional organization, time management, and attention to detail.

• Strong interpersonal and communication skills to build rapport across teams and external partners.

• Ability to multitask in a fast-paced environment with shifting priorities.

• Proficiency in Google Workspace, Slack, and expense reporting tools.

• Discreet, proactive, and adaptable with a problem-solving mindset.

• Experience in project management and event coordination is a plus.

Location: onsite in San Francisco, CA

Compensation and benefits: up to $175K depending on experience, full benefits package, equity, and additional perks are included.