Junior Project Management Officer (PMO) – AI & Digital Transformation

About SaveFast Training Academy

SaveFast Training Academy is a premier training provider operating across the Middle East and South Asia.

We deliver over 100 accredited safety, professional development, healthcare, and operational training solutions across multiple industries.

As we continue to scale our digital infrastructure and internal operations, we are integrating cutting-edge AI and digital transformation tools across our business units.

Job Overview

We are seeking a highly organized, proactive, and tech-savvy Junior Project Management Officer (PMO) to join our team in Dubai.

In this role, you will support the coordination, execution, and monitoring of strategic digital transformation projects and business initiatives.

The ideal candidate must demonstrate advanced proficiency in leveraging Artificial Intelligence (AI) tools to automate workflows, accelerate research, analyze project data, and produce high-quality executive deliverables.

1. Project Management & Coordination

• Assist in planning, tracking, and monitoring multiple business and digital initiatives simultaneously.
• Maintain project documentation, action item trackers, timelines, and deliverable schedules.
• Track dependencies and project risks, proactively following up with teams to ensure deadlines are met.
• Coordinate cross-functional communication between internal department leads and external partners.

2. AI-Powered Research & Productivity (Mandatory)

• Apply advanced prompt engineering techniques using AI tools (ChatGPT, Claude, Gemini, Microsoft Copilot) for daily business tasks.
• Leverage AI to summarize large documents, extract meeting action items, write draft communications, and speed up research.
• Utilize AI-assisted workflows to generate high-impact business presentations, comparison matrices, and reports while ensuring data confidentiality and validation.

3. Reporting & Data Management

• Build and maintain structured Excel trackers, KPI dashboards, and RAG (Red-Amber-Green) status reports.
• Synthesize project data into clear, executive-ready summaries and updates for senior leadership.
• Assist in creating professional PowerPoint slide decks and stakeholder briefings.

4. Research & Strategic Business Support

• Conduct market research, industry benchmarking, and competitor analysis to support new business cases and strategic initiatives.
• Support the drafting of business proposals, project charters, and operational standard operating procedures (SOPs).
• Fact-check and validate research using reliable reference sources.

5. Stakeholder Coordination & Administration

• Organize project review meetings, draft meeting agendas, record minutes of meetings (MOMs), and manage action registers.
• Maintain structured cloud storage repositories and project assets for seamless team access.

Qualifications & Skills

• Education: Bachelor’s degree in Project Management, Information Technology, Business Administration, Engineering, or a related field.
• Experience: 1–3 years of hands-on experience in project coordination, PMO support, or business operations.
• AI Tool Proficiency (Mandatory Requirement): Practical experience using AI tools (ChatGPT, Claude, Gemini, Copilot) to generate reports, summarize documents, analyze data, and build presentations.
• Software Skills:
• Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, formulas, dynamic charts).
• Strong proficiency in Microsoft PowerPoint and Word.
• Familiarity with project platforms like Asana, Monday.com, Jira, or ClickUp.
• Soft Skills: Exceptional attention to detail, strong problem-solving capabilities, and a proactive attitude.
• Languages: Excellent written and verbal English communication skills.

Pay: AED3,000.00 - AED5,000.00 per month

Work Location: In person