AI Research Assistant

Qualifications

• Demonstrated ability working in a cross-organizational capacity
• Strong organizational skills with impeccable attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize tasks and meet deadlines
• Superior time management skills and ability to keep others on task
• Availability after hours may be expected
• Full-time in-office role
• Strong problem-solving skills and ability to work independently
• Proficiency with project management tools and software

Responsibilities

• This unique role will encompass executive assistant responsibilities, including providing support and continuity to allow leads to focus on core duties
• Provide executive support to multiple technical research leads across the institute
• Schedule and manage team meetings, reading groups, invited speakers, resource bookings, intern proposals, and timelines
• Meetings, events, and travel organization and support
• Gatekeep on behalf of multiple executives with competing priorities
• Partner with other EAs to adopt best practices across the organization
• Plan team events, such as offsites and social gatherings
• Manage directors' calendars, including university calendars for professors
• Expense reporting and reimbursements
• Organization of administrative documents
• Correspondence and letter writing/submission support
• Oversee the job application review process and recommend improvements

Full Description

The Allen Institute for AI is seeking a highly organized and detail-oriented individual to support the Research team leads. This unique role will encompass executive assistant responsibilities, including providing support and continuity to allow leads to focus on core duties.

Key Responsibilities

• Provide executive support to multiple technical research leads across the institute.

• Schedule andmanage team meetings, reading groups, invited speakers, resource bookings, intern proposals, and timelines.

• Meetings, events, and travel organization and support.

• Gatekeep on behalf of multiple executives with competing priorities.

• Partner with other EAs to adopt best practices across the organization.

• Plan team events, such as offsites and social gatherings.

• Manage directors' calendars, including university calendars for professors.

• Expense reporting and reimbursements.

• Organization of administrative documents.

• Correspondence and letter writing/submission support.

• Oversee the job application review process and recommend improvements.

Requirements

• Demonstrated ability working in a cross-organizational capacity.

• Strong organizational skills with impeccable attention to detail.

• Excellent written and verbal communication skills.

• Ability to prioritize tasks and meet deadlines.

• Superior time management skills and ability to keep others on task.

• Availability after hours may be expected.

• Full-time in-office role.

• Strong problem-solving skills and ability to work independently.

• Proficiency with project management tools and software.