Executive Assistant to the CEO at AdsGency AI. Job in Fremont LilyLifestyle Jobs

Qualifications

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role
• Strong organizational, communication, and problem-solving skills
• Ability to handle confidential information with discretion
• Tech-savvy with experience in Google Suite, Notion, Slack, and project management tools
• Comfortable working in a fast-paced startup environment
• Nice-to-Have (But Not Required):
• Experience in AI, marketing, or SaaS startups
• Background in growth, operations, or strategy
• Knowledge of digital advertising, paid media, or ad tech

Benefits

• Compensation: Competitive + Performance Bonuses

Responsibilities

• In the role of Executive Assistant, you will be integral in streamlining operations, managing communications, and enhancing productivity for our CEO
• You will be expected to act as a strategic partner, ensuring the seamless execution of high-priority initiatives while handling executive-level tasks with utmost discretion and efficiency
• Executive Support & Strategy: Manage the CEO's calendar, emails, and appointments with a focus on time management
• Handle high-level communications with clients, partners, and investors
• Act as a gatekeeper and liaison between internal teams and the CEO
• Assist in decision-making processes by conducting research and summarizing key insights
• Operational & Project Management:
• Track key deliverables and follow up on action items from leadership meetings
• Coordinate cross-functional initiatives and special projects
• Optimize internal processes to improve operational efficiency
• Marketing & Growth Support (Preferred but not required)
• Event & Travel Coordination: Plan and coordinate business travel, events, and speaking engagements while managing logistics for executive-level meetings, both virtual and in-person

Full Description

Executive Assistant to the CEO | AdsGency AI

Job Type: Full-time

Experience Level: Mid-Senior

Compensation: Competitive + Performance Bonuses

About AdsGency AI

AdsGency AI is an innovative marketing platform powered by cutting-edge AI technology, designed to transform the landscape of paid advertising across platforms like Google, Facebook, and TikTok. Our mission revolves around the automation and optimization of advertising campaigns, enabling businesses to scale efficiently. As we continue our exciting journey of growth, we're on the lookout for a highly organized, proactive, and strategic Executive Assistant to support our CEO and leadership team.

About the Role

In the role of Executive Assistant, you will be integral in streamlining operations, managing communications, and enhancing productivity for our CEO. You will be expected to act as a strategic partner, ensuring the seamless execution of high-priority initiatives while handling executive-level tasks with utmost discretion and efficiency.

This is NOT just a scheduling role. We seek someone who can anticipate needs, proactively solve problems, and contribute to scaling our fast-growing AI company.

Key Responsibilities

• Executive Support & Strategy: Manage the CEO's calendar, emails, and appointments with a focus on time management.

• Handle high-level communications with clients, partners, and investors.

• Act as a gatekeeper and liaison between internal teams and the CEO.

• Assist in decision-making processes by conducting research and summarizing key insights.

Operational & Project Management:

• Track key deliverables and follow up on action items from leadership meetings.

• Coordinate cross-functional initiatives and special projects.

• Optimize internal processes to improve operational efficiency.

Marketing & Growth Support (Preferred but not required)

• Assist with social media, branding, or public relations efforts.

• Support marketing, fundraising, or investor relations tasks as needed.

Event & Travel Coordination: Plan and coordinate business travel, events, and speaking engagements while managing logistics for executive-level meetings, both virtual and in-person.

What We're Looking For

Must-Haves:

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role.

• Strong organizational, communication, and problem-solving skills.

• Ability to handle confidential information with discretion.

• Tech-savvy with experience in Google Suite, Notion, Slack, and project management tools.

• Comfortable working in a fast-paced startup environment.

Nice-to-Have (But Not Required):

• Experience in AI, marketing, or SaaS startups.

• Background in growth, operations, or strategy.

• Knowledge of digital advertising, paid media, or ad tech.