Associate, AI Program Operations (Educate Texas)

Qualifications

• 3 or more years of revelant experience
• Experience coordinating meetings, convenings, or events with strong organizational and follow throug h skills
• Ability to manage highvolum e communications, including shared inboxes and stakeholder inquiries
• volume communications, including shared inboxes and stakeholder inquiries
• Strong written communication skills and comfort preparing presentations and digital content
• Proficiencywith CRM/database systems and form or workflow tools (e.g., Salesforce, Jotform )
• Comfort troubleshooting routine technical or registration issues and improving processes
• Curiosity about emerging AI trends and willingness to surface relevant insights
• A proactive, solutions -orientedmindset suited to afast-moving,startupenvironment
• Events, meetings, and convenings run smoothly end-to-end, with timelines, logistics, communications, and follow-up managed accurately and independently
• Stakeholder communication istimely, organized, and responsive, with shared inboxes and inquiries handled efficiently and professionally
• Program materials are consistently up-to-date,well-organized, and easily accessible to the team
• Operational systems (e.g., Jotform , CRM, Mailchimp, registration workflows) run reliably with accurate data entry, issue resolution, and continuous improvement
• The AI team experiences proactive, dependable support, with needsanticipatedand operational gapsidentifiedearly to ensure smooth execution across initiatives

Responsibilities

• In this role you will provide critical administrative, logistical, and communications support to the Educate Texas AI team
• You will help ensure the smooth execution of events, effective stakeholder communication, accurate data tracking, and up-to-date digital and presentation materials that support program goals for the fastest-growing team at Educate Texas
• Support program operations for the AI Collaborative portfolio, with a focus on coordination, execution, and follow-through
• Coordinate planning andlogisticsfor convenings, meetings, and related activities, including timelines, materials, registration workflows, and follow-up communications
• Serve as a central point of organization for program communications, managing shared inboxes, responding to routine inquiries, routing requests, and tracking next steps
• Maintain accurate records and tracking for program activities, including timelines, milestones, participation, and organized archives of program assets and materials used for meetings and events
• Collaborate closely with program staff and cross-functional partners toanticipateoperational needs,identifygaps, and support smooth execution across initiatives
• Stay informed about emerging AI trends and developments in education, helping surface relevant insights that inform program planning and communications
• Help support the collection ofdata that will inform theuse and adoption of AI across the Texas education ecosystem
• Bring a can-do attitude and flexible work style as EDTX is building a new initiative and the roles and responsibilities may adapt over time
• Ability to track data such as attendance, milestones, and participation for reporting needs
• Effectively model and demonstrate CFT’s core competencies which include Collaboration, Impact and Problem Solving, Integrity and Accountability, Learning, and Internal and External Service

Full Description

About Educate Texas

Educate Texas, an initiative of Communities Foundation of Texas, exists to help solve the biggest challenges facing public education.

Its vision is for all Texans to have the education they need to earn a sustainable living wage, find a purposeful career, and realize aspirations for themselves, their families, and their communities.

Educate Texas works collaboratively with partners through programs and policies to ensure every Texas student is prepared in school, the workforce, and beyond.

Since 2003, Educate Texas has partnered with school districts, institutions of higher education, businesses, community and civic organizations, state agencies, and policymakers to strengthen the public and higher education systems for all Texas students.

Your role

In this role you will provide critical administrative, logistical, and communications support to the Educate Texas AI team.

You will help ensure the smooth execution of events, effective stakeholder communication, accurate data tracking, and up-to-date digital and presentation materials that support program goals for the fastest-growing team at Educate Texas.

What you’ll do

• Support program operations for the AI Collaborative portfolio, with a focus on coordination, execution, and follow-through

• Coordinate planning andlogisticsfor convenings, meetings, and related activities, including timelines, materials, registration workflows, and follow-up communications

• Serve as a central point of organization for program communications, managing shared inboxes, responding to routine inquiries, routing requests, and tracking next steps

• Maintain accurate records and tracking for program activities, including timelines, milestones, participation, and organized archives of program assets and materials used for meetings and events

• Collaborate closely with program staff and cross-functional partners toanticipateoperational needs,identifygaps, and support smooth execution across initiatives

• Stay informed about emerging AI trends and developments in education, helping surface relevant insights that inform program planning and communications

• Help support the collection ofdata that will inform theuse and adoption of AI across the Texas education ecosystem

• Bring a can-do attitude and flexible work style as EDTX is building a new initiative and the roles and responsibilities may adapt over time

Experience you bring

• Bachelor’s degree in education, business administration, public administration, or related field preferred

• 3 or more years of revelant experience

• Experience coordinating meetings, convenings, or events with strong organizational and follow throug h skills. through skills.

• Ability to manage highvolum e communications, including shared inboxes and stakeholder inquiries. volume communications, including shared inboxes and stakeholder inquiries.

• Strong written communication skills and comfort preparing presentations and digital content.

• Proficiencywith CRM/database systems and form or workflow tools (e.g., Salesforce, Jotform ).

• Ability to track data such as attendance, milestones, and participation for reporting needs.

• Comfort troubleshooting routine technical or registration issues and improving processes.

• Curiosity about emerging AI trends and willingness to surface relevant insights.

• A proactive, solutions -orientedmindset suited to afast-moving,startupenvironment.

• Effectively model and demonstrate CFT’s core competencies which include Collaboration, Impact and Problem Solving, Integrity and Accountability, Learning, and Internal and External Service

Success Looks Like

• Events, meetings, and convenings run smoothly end-to-end, with timelines, logistics, communications, and follow-up managed accurately and independently.

• Stakeholder communication istimely, organized, and responsive, with shared inboxes and inquiries handled efficiently and professionally.

• Program materials are consistently up-to-date,well-organized, and easily accessible to the team.

• Operational systems (e.g., Jotform , CRM, Mailchimp, registration workflows) run reliably with accurate data entry, issue resolution, and continuous improvement.

• The AI team experiences proactive, dependable support, with needsanticipatedand operational gapsidentifiedearly to ensure smooth execution across initiatives.

Disclaimer: The above sections contain representative examples of job duties that might be performed by employees assigned to this classification.

CFT is a dynamic organization, and the environment can be fluid.

Roles and responsibilities may be altered to accommodate changing conditions and objectives as well as to tap into the skills and experience of its employees.

Accordingly, employees may be asked to perform duties that are outside the specific work that is listed.

This is not an exhaustive list of all responsibilities , duties and/or skills required of all employees within this class.

Accommodation: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.