Business Operations Coordinator

Qualifications

• 1-3 years of professional experience in administrative support, office coordination, marketing coordination, customer support, or similar roles
• Exceptionally organized and reliable
• Strong written communication and professionalism
• Comfortable juggling multiple tasks and adjusting to fast-moving priorities
• Positive attitude, willingness to learn, and strong follow-through

Responsibilities

• You’ll handle scheduling, logistics, event support, basic marketing tasks, and general admin - while getting hands-on exposure to the business side of an AI startup
• This role is ideal for someone early in their career who is motivated to learn, stay organized, manage a variety of tasks, and grow into new responsibilities over time
• Manage the U.

S.

CEO’s calendar, scheduling, and daily priorities

• Prepare light briefing notes, follow-ups, and reminders
• Coordinate meetings, deadlines, and travel logistics
• Keep internal processes organized and up to date
• Track tasks and help projects move forward
• Ensure communication flows across teammates and partners
• Assist with events, workshops, and partner meetings
• Help coordinate small campaigns, email sends, or social posts (optional, don’t need experience)
• Support the production of simple materials (agendas, notes, recaps, light edits)
• Update CRM entries and meeting notes
• Help prepare decks or materials for customer calls and assist with follow-ups and coordination
• This role starts with coordination and operations - and can grow into marketing, events, or sales depending on your interests

Full Description

(Entry-Level / Early Career)

Why Join Us?

We’re looking for a Business & Operations Coordinator who can keep our U.

S. office running smoothly.

You’ll handle scheduling, logistics, event support, basic marketing tasks, and general admin - while getting hands-on exposure to the business side of an AI startup.

This role is ideal for someone early in their career who is motivated to learn, stay organized, manage a variety of tasks, and grow into new responsibilities over time.

Key Responsibilities

• Manage the U.

S.

CEO’s calendar, scheduling, and daily priorities

• Prepare light briefing notes, follow-ups, and reminders

• Coordinate meetings, deadlines, and travel logistics

• Keep internal processes organized and up to date

• Track tasks and help projects move forward

• Ensure communication flows across teammates and partners

• Assist with events, workshops, and partner meetings

• Help coordinate small campaigns, email sends, or social posts (optional, don’t need experience)

• Support the production of simple materials (agendas, notes, recaps, light edits)

• Update CRM entries and meeting notes

• Help prepare decks or materials for customer calls and assist with follow-ups and coordination

This role starts with coordination and operations - and can grow into marketing, events, or sales depending on your interests.

Requirements

• 1-3 years of professional experience in administrative support, office coordination, marketing coordination, customer support, or similar roles

• Exceptionally organized and reliable

• Strong written communication and professionalism

• Comfortable juggling multiple tasks and adjusting to fast-moving priorities

• Positive attitude, willingness to learn, and strong follow-through

Preferred Qualifications

• Experience supporting a manager or team (EA/coordination roles)

• Event planning or logistics experience

• Familiarity with tools like Notion, Jira, CRM systems (but not required)

• Interest in AI, tech, or startups - curiosity matters far more than expertise