Junior Admin & Operations Coordinator

Qualifications

• This is an excellent opportunity for someone early in their career who wants to gain hands-on experience in operations, recruiting, and administrative support within a fast-growing, dynamic company
• 1–2 years of experience in administrative, operations, or recruiting support roles
• Highly organized, detail-oriented, and reliable
• Strong multitasking skills and ability to manage competing priorities
• Excellent communication skills, both written and verbal
• Comfortable working in a fast-paced, growing environment
• Self-starter with a positive, can-do attitude
• Proficiency with Google Workspace (Docs, Sheets, Slides)-Must

Benefits

• Hybrid role: 2 days per week working from our Boston office

Responsibilities

• This is a hybrid position with two days per week working from our Boston office and the rest remote
• Operations Support
• Assist with invoice processing, vendor coordination, and general operational workflows
• Help update internal documents, trackers, and reports
• Support cross-team coordination to make sure projects move forward efficiently
• Recruiting Support
• Assist with sourcing candidates and coordinating interviews
• Manage candidate communication and scheduling
• Help maintain recruiting pipelines and job postings
• Support onboarding processes for new hires
• Administrative & Office Support
• Manage daily administrative tasks to ensure smooth operations
• Support scheduling, calendar coordination, and meeting logistics
• Collaborative, supportive team environment
• Opportunities to learn, grow, and take on more responsibility over time

Full Description

Opmed.ai is a rapidly growing health-tech company transforming how hospitals manage and optimize their operations.

Our platform uses advanced AI to improve scheduling, streamline workflows, and increase capacity across procedural areas.

By combining predictive analytics with real-time insights, Opmed enables health systems to operate more efficiently, reduce delays, and improve both staff and patient experiences.

We’re looking for a highly organized, proactive, and detail-oriented Junior Admin & Operations Coordinator to join our team in Boston.

This is a hybrid position with two days per week working from our Boston office and the rest remote.

This is an excellent opportunity for someone early in their career who wants to gain hands-on experience in operations, recruiting, and administrative support within a fast-growing, dynamic company.

What You’ll Do

Operations Support

• Assist with invoice processing, vendor coordination, and general operational workflows

• Help update internal documents, trackers, and reports

• Support cross-team coordination to make sure projects move forward efficiently

Recruiting Support

• Assist with sourcing candidates and coordinating interviews

• Manage candidate communication and scheduling

• Help maintain recruiting pipelines and job postings

• Support onboarding processes for new hires

Administrative & Office Support

• Manage daily administrative tasks to ensure smooth operations

• Support scheduling, calendar coordination, and meeting logistics

What We’re Looking For

• 1–2 years of experience in administrative, operations, or recruiting support roles

• Highly organized, detail-oriented, and reliable

• Strong multitasking skills and ability to manage competing priorities

• Excellent communication skills, both written and verbal

• Comfortable working in a fast-paced, growing environment

• Self-starter with a positive, can-do attitude

• Proficiency with Google Workspace (Docs, Sheets, Slides)-Must

Work Environment

• Hybrid role: 2 days per week working from our Boston office

• Collaborative, supportive team environment

• Opportunities to learn, grow, and take on more responsibility over time